Finance and Administration
Voice: (804) 225-3045
Email: Jim.Fisher@doa.virginia.gov
Fax: (804) 371-8587
New Information
- CAPP Manual Update #92 - CARS - April 17, 2008
- CAPP Manual Update #91 - CARS - April 9, 2008
- CAPP Manual Update #90 - CARS - March 11, 2008
Overview
Finance and Administration provides human resource administration, payroll, invoice processing/accounts payable and accounting reconciliation services in support of the Department of Accounts, along with agency receptionist duties. Support is also provided for an online procedures manual documenting DOA's financial and accounting systems used by State agencies; processing of death and health claims for both individials and localities with individual plans regarding line of duty benefits; a web-based distribution system for statewide agency electronic report access; and the storage and management of public records.
Organization
Finance and Administration has the following subactivities:
Administrative Services Bureau
DOA was among the first agencies to adopt an administrative service bureau that supports the routine technical aspects of administrative operations for more than one agency. To accomplish this the DOA administrative services staff were required to adopt a customer oriented approach to their work which emphasized quality attention to service needs regardless of whether the service was for DOA or another supported agency.DOA Serves Department of the Treasury, Department of Planning and Budget, Virginia Racing Commission, and State Council of Higher Education for Virginia.
Human Resources
The Human Resources section supports the Department of Account's mission by serving as a source of quality information and expertise to DOA's most valuable resource, its employees. Its staff provides a wide range of services to manage the entire personnel life cycle, ranging from recruitment to retirement. These services include:- Recruiting, selecting and promoting the best-qualified people while recognizing and encouraging the value of diversity in the work place;
- Administering and processing employee payroll and benefits in accordance with state and federal laws and regulations;
- Establishing, administering and effectively communicating sound policies, rules and practices that treat employees with dignity and equality while maintaining pro-active organizational compliance with employment and labor laws, regulations and policies;
- Developing the full potential of DOA's work force by providing for and supporting training and development for career enhancement; and
- Creating a work atmosphere that is safe, healthy and secure as well as conscious of personal, family and community goals.
In addition to its responsibilities for DOA, the Human Resources team accurately manages the payroll, fringe benefit, leave administration, and Virginia Sickness and Disability Program functions for three additional state agencies, the Department of Planning and Budget, the Virginia College Savings Plan, and the Department of the Treasury, for a total of over 330 classified and hourly employees.
Line of Duty
DOA is responsible for making lump sum payments to the beneficiaries of certain public safety officers who die from work-related causes. Effective July 1, 2000, DOA is responsible for making monthly payments for health insurance for surviving spouses and dependents. View the Line of Duty Act in its entirety.Publications
In order to provide uniform accounting procedures for state government, DOA publishes the Commonwealth Accounting Policies and Procedures Manual (CAPP). The CAPP is a four volume set of prescribed accounting practices which is used by all agencies of state government. A publications unit manages the frequent revisions to the CAPP which are required by changes in state or federal law, generally accepted accounting principals, or administrative policy.This unit also publishes other documents, such as the Quarterly Report, that require high quality finishing and have a relatively high number of copies to be distributed. In addition to printed items, the publishing unit utilizes the DOA Web Page as a means of making DOA publications electronically accessible. This technique significantly reduces the production and distribution costs for DOA, particularly for very lengthy publications such as the Comprehensive Annual Financial Report (CAFR).