Revenue source code 03007 referenced in TABLE 3, PROCEDURES FOR RECORDING VENDOR TYPE TRANSACTIONS BETWEEN STATE AGENCIES AND INSTITUTIONS, has been established specifically to track vendor type transactions between state agencies and institutions. DOA and DPB realize that this may replace some long standing coding conventions utilized by individual agencies and institutions. We ask that this code be used in conjunction with the capabilities of CARS cost codes, project codes, and individual agency financial system capabilities to accomplish your agency's specific reporting requirements.
Revenue Source Code 03007 - Sale of goods or services to state entities.
| Activity | Action by Paying Agency | Action by Recipient (Vendor) Agency |
|---|---|---|
| Determine whether the transaction is a vendor or subrecipient relationship, using Table 1 | Agree on relationship in conjunction with the (vendor) agency | Agree on relationship in conjunction with the paying agency |
| Document the basis for the determination of vendor/subrecipient | File documentation as appropriate to be available for audit | File documentation as appropriate to be available for audit |
| For federal vendor relationship transaction - Paying agency should have the appropriation to spend federal funds; funds are also appropriated to the receiving (vendor) agency |
|
|
| For non-federal vendor relationship transaction - Paying and receiving (vendor) agencies should have the appropriation to spend funds |
|
|