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Policy for Card Number on File at Vendor

CAPP Topic 20355, Purchasing Charge Card[PDF] states:

A vendor may be allowed to keep the card number on file under the following, limited, conditions:

1. The cardholder must make initial contact with the vendor to provide the card number.
2. The vendor must keep the card number in a secure, preferably electronic, file.
3. The vendor must assign a separate, store account number for use by representatives of the cardholder so that the card number is not shared.
4. The vendor must contact the cardholder for final authorization to process the charge.