Information Technology and Systems
DOA management recognizes the increasing value of information generation as a service in and of itself. Integration between
systems continues to increase, particularly between mainframe and desktop processing environments. This functional activity
supports the operation of the statewide general ledger system (CARS), the statewide payroll system (CIPPS), and the statewide
fixed asset system (FAACS), as well as other related statewide financial information systems.
Information Resources Management has five subactivities.
Information Resources Planning
This subactivity includes the ongoing planning needed to promote the coordinated development and integration of hardware,
database systems, application programs, and communications within DOA and between DOA and its customers. All planning is
done in conformance with the guidelines of the Department of Technology Planning (formerly CIM). Weekly management status
meetings and the annual update to the agency information technology plan are used to support this activity.
This subactivity involves the operation and ongoing development of the three major systems maintained by DOA. Components of
this subactivity include system analysis, programming and production control. This subactivity also includes user liaison
and the provision of decision support services which enable individual agencies, through data downloading, to develop management
information and promote improved decision making.
This subactivity involves the installation, management and monitoring of state’s financial database(s), including security
engineering and security operations. Access security of the Commonwealth’s major financial systems is a major concern.
Approximately 1,500 access requests are acted upon each year, and some 1,200 security violations are detected. The
great majority of these violations are accidental. DOA has not experienced a successful penetration of its system security.
This subactivity covers the procurement, installation and maintenance of the agency hardware environment which includes
several high-speed printers and a networked desktop environment which supports more than 130 users. This subactivity also
includes related services provided to other agencies such as remote print distribution. On a typical day 600,000 lines
of print will be distributed electronically to remote sites.
This subactivity includes the design and implementation of data communication linkages both within and outside of DOA.