Payroll Bulletins

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These bulletins are designed to provide the reader with important information regarding several state payroll issues.

2010

Volume	Formats	Publish Date	Topics
2010-04	[PDF] [Word]	February 4, 2010	Tax-Related Reminders Wage Repayments Taxable Fringe Benefits
2010-03	[PDF] [Word]	January 8, 2010	Repeating Data: Payroll Bulletin 2009-13 Deceased Pay Processing
2010-02	[PDF] [Word]	December 16, 2009	Direct Deposit Deduction Number Restructuring New Employee DD Authorization Form New DD Stop Payment Form
2010-01	[PDF] [Word]	December 16, 2009	Payroll Accounting Payroll Deductions Payroll and Leave Contact Personnel Payroll Operations Calendars Payroll Certification Schedule

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2009

Volume	Formats	Publish Date	Topics
2009-22	[PDF] [Word]	November 19, 2009	Payline Security Enhancements
2009-21	[PDF] [Word]	November 17, 2009	PAYROLL PROCESSING - CALENDAR YEAR-END 2009 Issues Requiring Special Attention Key Dates 2009 Payroll Processing Miscellaneous Exception Reports Payroll Operations Calendar Year-End Processing Year-End Leave Processing W-2 Form Contents Contact Information Summary of Quarterly and Year-to-Date Reports Attachments
2009-20	[PDF] [Word]	November 16, 2009	2009 Tax Reporting for ORP Retirees
2009-19	[PDF] [Word]	November 6, 2009	Conversion of CIPPS Leave to Reflect the Lag Pay Period Dates
2009-18	[PDF] [Word]	October 5, 2009	New ACH Requirements – International ACH Transactions Updated Direct Deposit Mandate Global Exceptions
2009-17	[PDF] [Word]	September 3, 2009	CIPPS Beginners Payroll Training CIPPS Introductory Leave Training
2009-16	[PDF] [Word]	August 12, 2009	Addition of LWOP and VSDP to the Automated Updates from PMIS to CIPPS Agency-Mandated Direct Deposit Election
2009-15	[PDF] [Word]	July 24, 2009	Creditor Garnishments Retirement Effective Dates Loan Program - FAQ Global Opt Out Elections Changes in CIPPS to PMIS Automated Update
2009-14	[PDF] [Word]	July 13, 2009	Virginia State Employee Loan Program
2009-13	[PDF] [Word]	June 30, 2009	Flexible Reimbursement Deduction End Date Deceased Pay Processing
2009-12	[PDF] [Word]	June 24, 2009	Distribution of Checks for July Payday July - November Operations Calendar
2009-11	[PDF] [Word]	June 3, 2009	American Recovery and Reinvestment Act Number of Pays Accuracy Contract Length and Number of Pays on H0BUO Questions about Deferred Compensation Auto Enrollment CIPPS Wage Employee - Fulltime at Non-CIPPS Agency: DC DD Stop Payment Form
2009-10	[PDF] [Word]	May 28, 2009	Flexible Reimbursement Program Changes Healthcare Changes Automated Healthcare Reconciliation Reminders Update to 10 to 33 Recon for Military Pay Global Opt Out Elections
2009-09	[PDF] [Word]	May 12, 2009	New Quarterly Certification Form Report 831 - Employees Hired after 7/31/2008 without Net DD Global Opt Out Elections Payroll Security Verification Report
2009-08	[PDF] [Word]	May 1, 2009	Payroll Processing - FYE 2009 Benefit/Deduction Rate Changes FY 10 Healthcare Rate Tables Payroll Operations Calendar - June 2009
2009-07	[PDF] [Word]	April 24, 2009	Long-term Disability Rate for May/June Flexible Spending Account Administrative Fee Reinstated Change to Health Care Provider Codes in CIPPS Requests for PMIS/CIPPS Discrepancy Reports by Agency Jeff Breen Leaving DOA
2009-06	[PDF] [Word]	April 3, 2009	Enhancement to PMIS/CIPPS Discrepancy Reports PMIS/CIPPS Automated Update - Overtime Generic Email Address for Payline Messages Global Opt-Out Updates
2009-05	[PDF] [Word]	March 6, 2009	CIPPS Beginners Payroll Training CIPPS Introductory Leave Training
2009-04	[PDF] [Word]	February 19, 2009	CIPPS Training FBMC Focus Group PowerPoint and Contacts Enhanced Retirement Under WTA Global Opt-Out Updates
2009-03	[PDF] [Word]	January 26, 2009	FBMC Focus Group Global Opt-Out Updates
2009-02	[PDF] [Word]	December 23, 2008	Change in Pay Card Procedure Utility Field for Pre-Tax Deductions Fringe Benefit Expenditure Codes for Severance Savings Bond Annual Purchase Limits Military Pay Taxability Change Effective 1/1/2009
2009-01	[PDF] [Word]	December 15, 2008	2009 Calendar Year Payroll Operations and Leave Processing

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2008

Volume	Formats	Publish Date	Topics
2008-21	[PDF] [Word]	December 11, 2008	Change in Severance Processing
2008-20	[PDF] [Word]	December 4, 2008	Additions and Improvements to the Automated Updates from PMIS to CIPPS
2008-19	[PDF] [Word]	December 4, 2008	Reclassification of Taxable Income – EZ Reimburse® Card Payments Global Opt-Out and Direct Deposit Mandates
2008-18 - Calendar Year-End 2008	[PDF] [Word]	November 17, 2008	Issues Requiring Special Attention Key Dates 2008 Payroll Processing Miscellaneous Exception Reports Payroll Operations Calendar Year-End Processing Year-End Leave Processing W-2 Form Contents Contact Information Summary of Quarterly and Year-to-Date Reports Attachments
2008-17	[PDF] [Word]	November 17, 2008	Remember to Turn off Fixed DD when Turning off Variable DD Global Opt-Out and Direct Deposit Mandates Limited Use of Garnishment/Child Support Deductions New Deferred Compensation/Cash Match/ORPPA Vendor Miscellaneous Reminders
2008-16	[PDF] [Word]	September 19, 2008	2008 Tax Reporting for ORP Retirees
2008-15	[PDF] [Word]	September 12, 2008	CIPPS Beginners Payroll Training CIPPS Introductory Leave Training
2008-14	[PDF] [Word]	August 14, 2008	Direct Deposit Global Exceptions Mandating Direct Deposit Additional Virginia Eppicard FAQ's National Payroll Week
2008-13	[PDF] [Word]	July 28, 2008	Creditor Garnishments
2008-12	[PDF] [Word]	July 17, 2008	Password Changes Additional Direct Deposit Promotional ideas Virginia Eppicard FAQ's
2008-11	[PDF] [Word]	July 3, 2008	CIPPS Beginners Payroll Training
2008-10	[PDF] [Word]	June 19, 2008	Distribution of checks for July payday July - November Operations Calendar
2008-09	[PDF] [Word]	May 28, 2008	August 1, 2008 Direct Deposit Policy Changes January 1, 2009 Payline Policy Change Direct Deposit Promotional Ideas
2008-08	[PDF] [Word]	May 27, 2008	Automated Updates from BES to CIPPS for Flex Accounts New Hire Reporting for Out of State Employees PBP -Suggestions for Improvement
2008-07	[PDF] [Word]	May 16, 2008	Payroll Processing - FYE 2008 Benefit/Deduction Rate Changes FY 09 Healthcare Rate Tables Payroll Operations Calendar - June 2008
2008-06	[PDF] [Word]	April 23, 2008	Purchase of Service Credit Using Sick Leave Payment Severance Processing Maryland Tax Tables
2008-05	[PDF] [Word]	April 4, 2008	Deferred Comp/Annuity Deductions from Workers’ Comp Benefits Imputed Life Manual Paysets Deferred Comp Auto Enrollment Wage Repayments Benefits Accounting Contacts
2008-04	[PDF] [Word]	March 3, 2008	CIPPS Beginners Payroll Training CIPPS Introductory Leave Training
2008-03	[PDF] [Word]	January 14, 2008	FBMC Focus Group I9 Update
2008-02	[PDF] [Word]	January 7, 2008	Automated Updates from PMIS to CIPPS
2008-01	[PDF] [Word]	December 17, 2007	Payroll Accounting Payroll Deductions Payroll and Leave Contact Personnel Payroll Operations Calendars Payroll Certification Schedule

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2007

Volume	Formats	Publish Date	Topics
2007-15	[PDF] [Word]	November 29, 2007	2007 Tax Reporting for ORP Retirees Post Retirement Life Insurance Calculation Worksheet for ORP Retirees [Excel]
2007-14	[PDF] [Word]	November 19, 2007	Issues Requiring Special Attention Key Dates 2007 Payroll Processing Miscellaneous Exception Reports Payroll Operations Calendar Year-End Processing Year-End Leave Processing W-2 Form Contents Contact Information Summary of Quarterly and Year-to-Date Reports Attachments
2007-13	[PDF] [Word]	September 6, 2007	CIPPS Beginners Payroll Training CIPPS Introductory Leave Training
2007-12	[PDF] [Word]	August 31, 2007	Creditor Garnishments FBMC Update FICA Taxability of Aliens
2007-11	[PDF] [Word]	July 27, 2007	Payline
2007-10	[PDF] [Word]	August 16, 2007	PAT Enhancements Employee Position Report 1500 Hour Wage Employees
2007-09	[PDF] [Word]	May 18, 2007	Payroll Processing – FYE 2007 Benefit/Deduction Rate Changes FY 08 Healthcare Rate Tables Payroll Operations Calendar – June to November, 2007
2007-08	[PDF] [Word]	April 26, 2007	VRS 457 Plan Enrollments and Deferral Changes
2007-07	[PDF] [Word]	March 21, 2007	Payments to Board and Commission Members FBMC Focus Group Meeting
2007-06	[PDF] [Word]	February 20, 2007	FBMC Updates Deferred Comp Deductions from Leave Payouts Employees on Military Leave Birth Date Requirement Change in Paycard Procedure
2007-05	[PDF] [Word]	February 14, 2007	Employee Number Conversion in CIPPS - Mandatory for All CIPPS records
2007-04	[PDF] [Word]	January 31, 2007	CIPPS Beginners Payroll Training CIPPS Introductory Leave Training
2007-03	[PDF] [Word]	December 22, 2006	Tax Reporting for 2006 ORP Retirees
2007-02	[PDF] [Word]	December 15, 2006	FBMC Update FBMC Focus Group FINDS Pre-notes DD form FICA Status Eligibility for VSDP Benefits Employee names/addresses
2007-01	[PDF] [Word]	December 12, 2006	Payroll Accounting Payroll Deductions Payroll and Leave Contact Personnel Payroll Operations Calendars Payroll Certification Schedule

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2006

Volume	Formats	Publish Date	Topics
2006-18	[PDF] [Word]	November 30, 2006	Imputed Life Calculations New Benefits Accountant Payline User Demo Earnings Notice Elimination
2006-17	[PDF] [Word]	November 22, 2006	Employee Name Formatting FBMC Vendor Update Clarification - LWOP and VSDP Benefits Effective Date of Increase for Wage Employees
2006-16	[PDF] [Word]	November 21, 2006	Payroll Processing - Calendar Year End 2006 Issues Requiring Special Attention 2006 Payroll Processing Miscellaneous Exception Reports Payroll Operations Calendar Year-End Processing Year-End Leave Processing W-2 Form Contents Contact Information Summary of Quarterly and Year-to-Date Reports Attachments
2006-15	[PDF] [Word]	October 31, 2006	Elimination of Direct Deposit Prenotes Virginia Debit MasterCard
2006-14	[PDF] [Word]	October 13, 2006	SSN for Employees without a SSN LWOP and Eligibility for VSDP Elimination of Employer W-2 Print Finalized Regulations on Taxing of Overtime Pay EFTPS Email Scam FBMC Contact Information
2006-13	[PDF] [Word]	August 31, 2006	Overtime Payments Audit Report OASDI Maximums for New Hires Taxability of Nonresident Aliens Payline Enhancements - Employee Profile Data National Payroll Week
2006-12	[PDF] [Word]	August 30, 2006	CIPPS Beginner Payroll Training CIPPS Introductory Leave Training
2006-11	[PDF] [Word]	August 4, 2006	VRS Rates for FY 07 Processing Multiple Child Support Orders New Federal W/H Regulations for NonResident Aliens
2006-10	[PDF] [Word]	June 21, 2006	Revised Payroll Operations Calendar - June Payroll Processing - FY 2007 Benefit/Deduction Rate Changes FY 07 Healthcare Rate Tables Payroll Operations Calendar - July to November, 2006
2006-09	[PDF] [Word]	June 7, 2006	Payroll Processing - FYE 2006 Payroll Operations Calendar - June
2006-08	[PDF] [Word]	June 28, 2006	CIPPS Leave Enhancement to Accommodate Military Leave Bank Processing New Version of PAT (V41.2)
2006-07	[PDF] [Word]	May 12, 2006	Instructions for HM9U1 Screen
2006-06	[PDF] [Word]	April 11, 2006	Service Area Structure for FY 2007
2006-05	[PDF] [Word]	February 17, 2006	FBMC Updates 1042 Reporting PBP Payroll Reconciliations Savings Bonds Direct Deposit DC Deductions from Leave Payouts Garnishment Case #/Name
2006-04	[PDF] [Word]	February 7, 2006	CIPPS Beginners Payroll Training CIPPS Introductory Leave Training
2006-03	[PDF] [Word]	January 17, 2006	Automated Imputed Life Enhancement W2 History in Payline Special Pay for Temporary Pay
2006-02	[PDF] [Word]	January 3, 2006	PBP Nonresident Alien Processing in CIPPS New Withholding Calculations for Nonresident Aliens 457 Deferred Compensation Plan Maximum Limits on DCP Child Support and Bankruptcy Reimbursements to Employees FBMC Focus Group FBMC Provider Update Deleting Manual Paysets Benefits Accounting Contacts
2006-01	[PDF] [Word]	December 16, 2005	Payroll Accounting Payroll Deductions Payroll and Leave Contact Personnel Payroll Operations Calendars Payroll Certification Schedule

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2005

Volume	Formats	Publish Date	Topics
2005-12	[PDF] [Word]	November 17, 2005	Issues Requiring Special Attention 2005 Payroll Processing Miscellaneous Exception Reports Payroll Operations Calendar Year-End Processing Year-End Leave Processing W-2 Form Contents Contact Information Summary of Quarterly and Year-to-Date Reports Attachments
2005-11	[PDF] [Word]	September 12, 2005	I-9 Documentation change in STD Coverage Period ORP Procedures LT Retirement Adjustments Tuition Reimbursement Special Characters in last name Federal Deposit Recap Report Payline Masking and Reporting PBP Changing Workweeks SSN Verification Helpful Websites
2005-10	[PDF] [Word]	September 7, 2005	CIPPS Beginners Payroll Training
2005-09	[PDF] [Word]	August 10, 2005	Payline Upgrades
2005-08	[PDF] [Word]	July 11, 2005	Optional Group Life Rates Effective 7/1/2005 Health Insurance Premiums - LWOP
2005-07	[PDF] [Word]	June 7, 2005	FY 05 Payroll Expenditures FBMC Report Retrieval via the Web Workers’ Compensation Payments and Retirement Contributions SSA - Administrative Wage Garnishments IRS – W4s Amount Exempt from Garnishment Automated Retirement Adjustments HPIUS Adjusted Employment Date
2005-06	[PDF] [Word]	May 25, 2005	Payroll Best Practices Payroll Processing – FYE 2005 Benefit/Deduction Rate Changes FY 06 Healthcare Rate Tables Payroll Operations Calendar – June to November, 2005
2005-05	[PDF] [Word]	April 18, 2005	Payroll Audit Tool (PAT) V4.1 Changes in Menu Link (MCIP) Child Support Questions Changes to HMCU1 – Employee Benefits Screen OGL Removed from Rpt U016 Savings Bond Utility Field Changes to H0BUO – Employee Job Description Screen
2005-04	[PDF] [Word]	February 4, 2005	CIPPS Beginner's Payroll Training CIPPS Introductory Leave
2005-03	[PDF] [Word]	February 4, 2005	FBMC Focus Group Update to FBMC Provider Network FBMC Contact information Corrected FBMC Cut-off Dates Certification Amount FIT/SIT Exempt Status Manual Paysets Deduction Processing for Terminated Employees Pre-tax Deduction Utility Fields Taxes on Healthy Virginians Program Prizes Pre-Tax Deduction Utility Fields Payline User-Defined ID Maximum Limits for Qualified Benefit Plans
2005-02	[PDF] [Word]	January 4, 2005	FBMC Updates New FBMC forms FBMC Contact information EIC Deadline Special Pay Programmatic Codes Making Corrections to Pre-Tax Deductions Setting up/Terminating Direct Deposits
2005-01	[PDF] [Word]	December 21, 2004	Payroll Accounting Payroll Deductions Payroll and Leave Contact Personnel Payroll Operations Calendars Payroll Certification Schedule

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2004

Volume	Formats	Publish Date	Topics
2004-06	[PDF] [Word]	November 19, 2004	Issues Requiring Special Attention 2004 Payroll Processing Year-end Processing Year-End Leave Processing W-2 Form Contents W-2 Reporting Attachments
2004-05	[PDF] [Word]	September 14, 2004	Field Expansion Implementation New Website Address for DOA Departure of Assistant Manager
2004-04	[PDF] [Word]	July 20, 2004	Field Expansion Training Schedule Fiscal Officer Certification Form
2004-03	[PDF] [Word]	May 24, 2004	Payroll Processing - Fiscal Year End Benefit Deduction Rate Changes FY 2005 Healthcare Rate Tables Payroll Operations Calendar June - November 2004
2004-02	[PDF] [Word]	March 11, 2004	Field Expansion Project Underway State Payroll Manager Announced Payline Enhancements Report U118 (Gross Pay Differences) Responses Fake W-4 Circulating - Beware CIPPS Training Scheduled
2004-01	[PDF] [Word]	December 19, 2003	Payroll Accounting Payroll Deductions Payroll and Leave Contact Personnel Payroll Operations Calendars Payroll Certification Schedule

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2003

Volume	Formats	Publish Date	Topics
2003-09	[PDF] [Word]	November 20, 2003	Issues Requiring Special Attention 2003 Payroll Processing Year-End Processing Year-End Leave Processing W-2 Form Contents W-2 Reporting Attachments
2003-08	[PDF] [Word]	May 22, 2003	Payroll Processing - Fiscal Year End Benefit Deduction Rate Changes FY 2004 Healthcare Rate Tables Payroll Operations Calendar June - November 2003
2003-07	[PDF] [Word]	May 5, 2003	Elimination of Proposed Miscellaneous Deduction Fee Taxability of Military Pay Catch-Up Limit for 403(b) Correction
2003-06	[PDF] [Word]	April 1, 2003	Guidance for Military Supplement Payments Payline PowerPoint Presentation Available on Web
2003-05	[PDF] [Word]	February 21, 2003	Payroll/Training Analyst Leaving Pitch Payline in Employee Communications Usage of Direct Deposit Deductions Correction to Severance Payment Procedure Correction to Bulletin Referenced BES Screen Separate IAT for Health Care Items
2003-04	[PDF] [Word]	February 05, 2003	New Direct Deposit Stop Payment Procedures How Timing Affects DD Stop Payment VSDP Conversion - Maintenance May Be Required Payline Modifications/Enhancements Direct Deposit Stop Payment Form
2003-03	[PDF] [Word]	January 28, 2003	FBMC Updates OGL Premium Updates Misuse of Temporary Pay Deferred Comp from Leave Payouts Clarification of Documentation for Automated Healthcare Recon VSDP Automated Conversion - Retirement Service Election Bond Holding Period Changed
2003-02	[PDF] [Word]	January 10, 2003	Voluntary Payroll Deduction Fee
2003-01	[PDF] [Word]	December 16, 2002	Payroll Accounting Payroll Deductions Payroll and Leave Contact Personnel Payroll Operations Calendars Payroll Certification Schedule

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