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Payroll Bulletins

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These bulletins are designed to provide the reader with important information regarding several state payroll issues.

2015

Volume Formats Publish Date Topics
2015-04 [PDF] [Word] April 20, 2015
  • Roth 403(b) Annuity Option
  • Supplemental Insurance Fee
2015-03 [PDF] [Word] April 7, 2015
Revised
April 10, 2015
  • CIPPS Training Courses
  • Payroll Course Information
  • Developing a Basic In-House Training Program
2015-02 [PDF] [Word] February 19, 2015
  • Deceased Pay Processing Update
  • Report 861, Employees to be Purged
2015-01 [PDF] [Word] December 8, 2014
2015 Calendar Year Payroll Operations And Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2014

Volume Formats Publish Date Topics
2014-16 [PDF] [Word] December 4, 2014
  • PMIS to CIPPS New Hire Interface Update
  • Employee Payline Accounts
  • Virginia State Employee Loan Program
  • Terminated Employees with Child Support
  • Earnings Reclassification with Reciprocal State Taxation
2014-15 [PDF] [Word] November 18, 2014
  • 2014 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
  • Administrative Fee on Hybrid, 457 and Cash Match Adjustments
2014-14 [PDF] [Word] November 5, 2014
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • Name and Address Format Requirements
2014-13 [PDF] [Word] October 28, 2014
PAYROLL PROCESSING - CALENDAR YEAR-END 2014
  • Issues Requiring Special Attention
  • Key Dates
  • 2014 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2014-12 [PDF] [Word] October 8, 2014
Revised
October 21, 2014
  • PMIS to CIPPS Interface Enhancement: New Hires
2014-11 [PDF] [Word] September 3, 2014
  • CIPPS Training Courses
  • Payroll Course Information
  • Developing a Basic In-House Training Program
2014-10 [PDF] [Word] June 6, 2014
  • VRS Hybrid Opt-in for Plan 1 State Employees
  • Deleting Pending File Transactions
2014-09 [PDF] [Word] May 27, 2014
  • Cash Match System Enhancement
  • Deferred Compensation Processing Reminders
  • VRS Deduction Reminder - Less Than 12 Month Employees
  • Shift Pay System Enhancement
2014-08 [PDF] [Word] May 14, 2014
Revised
June 24, 2014
  • Payroll Processing - FYE 2014
  • Benefit/Deduction Rates
  • FY 15 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2014
2014-07 [PDF] [Word] May 5, 2014
  • Newest Member of State Payroll Operations
  • Foreign National Inquiries
  • Staffing in Foreign Countries
2014-06 [PDF] [Word] April 28, 2014
  • Virginia State Employee Loan Program (VSELP) Changes
2014-05 [PDF] [Word] March 26, 2014
Calendars Revised
April 1, 2014
  • VRS Hybrid Plan FAQs
    • New Hires
    • ORP-Eligible Employees
    • Purchase Prior Service (PPS)
    • Transfer Employees
    • Automated Reconciliation
    • Retirement Calculation Spreadsheet
  • Revised Payroll Operations Calendars, March - May
2014-04 [PDF] [Word] March 5, 2014
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2014-03 [PDF] [Word] January 15, 2014
  • New Cash Match Report
2014-02 [PDF] [Word] January 3, 2014
Revised January 7, 2014
  • VRS Hybrid Retirement Plan
2014-01 [PDF] [Word] December 13, 2013
Revised January 31, 2014
2014 Calendar Year Payroll Operations And Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2013

Volume Formats Publish Date Topics
2013-12 [PDF] [Word] November 14, 2013 PAYROLL PROCESSING - CALENDAR YEAR-END 2013
  • Issues Requiring Special Attention
  • Key Dates
  • 2013 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2013-11 [PDF] [Word] November 6, 2013
  • 2013 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
  • Reclassification of Taxable Income for Flex Reimbursement Card Payments
  • Name (e.g. suffix) and Address Formatting Requirements
  • VRS Benefit Corrections Policy for Administrative Errors (not Insufficient Funds)
2013-10 [PDF] [Word] October 7, 2013
  • CIPPS Overtime Calculation Methods
  • Payroll@DOA.Virginia.gov
  • PAT Payroll Audit Tool and ARMICS
2013-09 [PDF] [Word] September 10, 2013
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2013-08 [PDF] [Word] June 24, 2013
  • July Check Dates
  • Health Care/Automated Update Changes for July 1, 2013
  • Change in Utility Field for Pre-tax Deductions
  • Optional Group Life Rate Changes
  • Modification to PAT 1500-Hour Report
2013-07 [PDF] [Word] May 6, 2013
Revised May 21, 2013
  • Payroll Processing - FYE 2013
  • Benefit/Deduction Rates
  • FY 14 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2013
2013-06 [PDF] [Word] May 3, 2013
  • PAT 1500 Hour Reports Adjusted for Affordable Care Act Changes
  • VRS Deduction Reminder - Less Than 12 Month Employees
  • Cash Match for 18-Pay Employees
  • Deceased Pay Processing, Revised
2013-05 [PDF] [Word] March 14, 2013
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2013-04 [PDF] [Word] February 27, 2013
  • Mobile Device Allowances
  • Mobile Workforce and State Taxing
2013-03 [PDF] [Word] January 31, 2013
  • IRS Guidance for Lost W-2s
  • New Field on HMCU1 - VSDP Indicator
  • Initial Population of VSDP Indicator
  • VRS Processing for Adjustments Occurring Before October 2012
  • Special Considerations for ORP Eligible Employees During the Election Period
2013-02 [PDF] [Word] January 3, 2013
  • VRS Automated Reconciliation Process
  • Interpreting the Automated Reconciliation Reports
  • How to Process the Automated VRS Reconciliation
2013-01 [PDF] [Word] December 12, 2012 2013 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2012

Volume Formats Publish Date Topics
2012-20 [PDF] [Word] December 6, 2012
  • CIPPS Direct Deposit Data Used for EDI
2012-19 [PDF] [Word] November 16, 2012
  • 2012 Imputed Income for Terminated ORP Participants Eligible for Continued Group Life
  • Reclass of Taxable Income for Flex Reimbursement Card Payments
  • Name and Address Formatting Requirements
2012-18 [PDF] [Word] November 9, 2012
Updated 12/12/2012
PAYROLL PROCESSING - CALENDAR YEAR-END 2012
  • Issues Requiring Special Attention
  • Key Dates
  • 2012 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2012-17 [PDF] [Word] November 6, 2012
  • Corrections to Quarterly VEC Reporting
  • VRS Policy Change - Long-Term Disability Deduction
  • VRS Policy Change - 60-Day Election Period for ORP Eligible Employees
  • VRS Modernization - No Payment Process Required for CIPPS Agencies
  • VRS Modernization - Working Examples Updated
  • Expiring Tax Cuts in 2013
2012-16 [PDF] [Word] October 5, 2012
  • VRS Modernization Changes - Part 4 of a Series
  • Insufficient Funds for Member Contribution
  • VRS Modernization Working Examples
  • Review Online Pending File Employer's Statement of Wage Earnings
  • Agency Profile Updates
2012-15 [PDF] [Word] September 25, 2012
Updated 10/01/2012
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2012-14 [PDF] [Word] September 13, 2012
Updated 11/15/2012
  • General Guidelines for FY 13 Bonus
  • Change to 2012 Certification Schedule
  • New VRS Legislation Prompts "Act Now Campaign"
  • Modified Calculation Spreadsheets Reflecting VRS Modernization Rules
2012-13 [PDF] [Word] August 30, 2012
Revised 09/05/2012
  • VRS Modernization Changes - Part 3 of a Series
  • Processing Instructions - VRS Modernization
2012-12 [PDF] [Word] August 10, 2012
Revised 09/04/2012
  • VRS Modernization Changes - Part 2 of a Series
  • Less than 12 Month Employee Transition Period 8/10-24/2012
2012-11 [PDF] [Word] July 12, 2012
  • VRS Modernization Changes - Part 1of a Series
  • Retro Payments for Earnings Prior to 6/25/12
  • U075 - Flex Reimbursement Account Error Report Runs Each Pay Period
  • Deduction End Date for Plan Year 12 Flexible Reimbursements
  • DGS Parking Rates
  • Out of State Taxing Considerations
2012-10 [PDF] [Word] June 19, 2012
Revised 07/06/2012
  • July Check Distribution
  • Changes to Deductions for Flexible Spending Accounts
  • 401(a)17 Retirement Maximum
2012-09 [PDF] [Word] June 11, 2012
  • Important Garnishment Fee Processing Change Effective June 13th
  • Processing Child Support and Garnishment Fees
  • New Report Writer Report 907 - Missing Child Support Fees
  • Wage Assignments From Payday Lenders
  • Group Life Processing When Employees Retire During the Severance Benefit Period
2012-08 [PDF] [Word] May 25, 2012
Revised 06/12/2012
  • Data Entry of Address on H0BID
  • Payline User Demo
  • Maryland State and Local Tax Reporting
  • July Check Distribution
  • Quarterly Reporting with Virginia Employment Commission (VEC)
2012-07 [PDF] [Word] May 15, 2012
Revised 06/04/2012
  • Payroll Processing - FYE 2012
  • Benefit/Deduction Rate Changes
  • FY 13 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2012
2012-06 [PDF] [Word] April 3, 2012
  • CIPPS Introductory Payroll Training
  • CIPPS Introductory Leave Training
  • Developing a Basic In-House Training Program
2012-05 [PDF] [Word] March 27, 2012
  • New Support/Garnishment Processing Features
  • Garnishment Processing Examples
  • PAT 1500 Reports - Employees with Multiple EIN Records
  • Processing Assistance for CIPPS or Payline
  • Updated VSDP and Pay Dock Spreadsheets Available on Web
2012-04 [PDF] [Word] March 15, 2012
  • Health Care Incentives to be Paid through CIPPS
  • Additional "Deactivate VRS Deductions" Retirement Codes
2012-03 [PDF] [Word] March 7, 2012
  • FY 12 Retirement Rate Changes Effective 3/25/12
2012-02 [PDF] [Word] January 6, 2012
  • Imputed Life Calculations
  • Standard Hours Calculations
  • H0BUO Required Fields - Contract Length and Number of Pays
  • PMIS to CIPPS Interface Update
  • Pay Type "3" for Non-Benefited Flat Rate Employees
  • Quarterly Control Totals - PAT
  • Review Online Pending File
  • Deceased Pay SUI Taxable
  • Maryland State and Local Tax Payments
2012-01 [PDF] [Word] December 12, 2011
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2011

Volume Formats Publish Date Topics
2011-22 [PDF] [Word] December 16, 2011
  • Why Refunds for Weight Watcher Fees are Taxable Income
  • Employee Tax Paid by Employer
  • Manual Paysets - Cautionary Tips
2011-21 [PDF] [Word] December 7, 2011
  • New Tax Laws - Employees who Live and Work in Pennsylvania
  • HMCU1 - Healthcare Membership Type "E"
  • Health Insurance Plan Awards/Incentives are Taxable Income
  • Revised Calculation for Imputed Income
  • Collection of VRS Benefit Amounts over Contract Period
2011-20 [PDF] [Word] November 21, 2011
  • Issues Requiring Special Attention
  • Key Dates
  • 2011 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2011-19 [PDF] [Word] November 8, 2011
Page 2 revised 11/17/2011
  • 2011 Tax Reporting for ORP Retirees
  • Reclassification of Taxable Income for Flexible Reimbursement Card Payments
  • Deferred Compensation and Optional Retirement Plan Errors
2011-18 [PDF] [Word] November 1, 2011
  • Elimination of Health Insurance Codes for LWOP
  • LT code on HMCU1 turns off Imputed Life on H10AS
  • IRS Qualified Transportation and Commuter/Transit Pass Limits for 2012
2011-17 [PDF] [Word] October 5, 2011
  • Taxability of Cell Phone Stipends/Allowances
  • Retirement Code LT Deactivates Optional Group Life
  • Deleting Manual Paysets Reminder
  • Employee Name/Address Formatting
2011-16 [PDF] [Word] September 30, 2011
  • Disposable Earnings: Solution Includes Mandatory Retirement Deductions
  • Contract Lengths - 9, 10, 11 Month Employees
  • Deduction Override Processing
2011-15 [PDF] [Word] September 19, 2011
  • New Field for Group Insurance and Retiree Credit Only
  • Changes to H0ZDC
  • New Health Care Provider
  • Processing Assistance for CIPPS or Payline
  • Fidelity Enrollment Forms
2011-14 [PDF] [Word] September 19, 2011
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2011-13 [PDF] [Word] September 8, 2011
  • Prior Service Credit for VSDP Work-Related Short-Term Disability
  • 60 Day Election Period for ORP Eligible Employees
  • Social Security Number Protection Act and IRS Payment Agreements
  • Manual Paysets - Cautionary Tips
2011-12 [PDF] [Word] August 15, 2011
Pages 6-8 revised 08/18/2011
2011-11 [PDF] [Word] July 22, 2011
  • Retirement Contributions When Pay is Docked
  • Coming Soon - Other Transactions Affecting Retirement Contributions
  • Special Pay 075, Dock & Ben and Special Pay 076, Dock Pay
  • New Calculation Spreadsheets
  • Employees with Retirement Buyback
  • Use of LT Retirement Code
  • Deferred Comp Enrollment for Employees Re-Hired from WTA-Status
2011-10 [PDF] [Word] June 21, 2011
  • July Check Distribution
  • How to Process Retirement Plan Code Corrections
  • New - Report 869 - Employees Not Paying Member-Portion Retirement Contributions
  • Change in Benefit Base for Retirement Calculations
2011-09 [PDF] [Word] May 31, 2011
  • Optional Group Life Premium Update
  • Creditor Garnishments - Disposable Income
  • FIPS Code Error Report
  • Increase in VGEA Dues
2011-08 [PDF] [Word] May 17, 2011
  • New PAT Leave Module Available
  • Tracking Recognition Leave Earned - 4/22/11
2011-07 [PDF] [Word] May 5, 2011
Revised May 25, 2011
  • Payroll Processing - Fiscal Year-End 2011
  • Benefit/Deduction Rate Changes
  • FY 12 Healthcare Rate Tables
  • Payroll Operations Calendar - June - November, 2011
2011-06 [PDF] [Word] March 8, 2011
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
  • Supplemental Tax Rates
  • Deferred Compensation and Annuity Update
  • Processing Tax-Deferred Deductions
  • Social Security Number Protection Act of 2010
2011-05 [PDF] [Word] February 4, 2011
  • Tax-Related Reminders
  • Wage Repayments
  • Taxable Fringe Benefits
  • Garnishment Processing - Disposable Income
  • Employee OASDI on U093
2011-04 [PDF] [Word] January 24, 2011
  • Policy Change - Employee Associations
2011-03 [PDF] [Word] January 19, 2011
  • Special Processing for Prior Year FICA Tax Adjustments
  • Misc Insurance & Annuities Focus Meeting
2011-02 [PDF] [Word] December 22, 2010
  • Buyback Changes for Plan 2 Employees
  • Reduction in Miscellaneous Fields in CIPPS
  • Employee OASDI Rate Change for 2011
2011-01 [PDF] [Word] December 15, 2010
Revised January 07, 2011
2011 Calendar Year Payroll Operations and Leave Processing
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2010

Volume Formats Publish Date Topics
2010-22 [PDF] [Word] November 17, 2010
Payroll Processing - Calendar Year-End 2010
  • Issues Requiring Special Attention
  • Key Dates
  • 2010 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2010-21 [PDF] [Word] November 8, 2010
  • Deceased Pay Processing, Revised
  • Reclassification of Taxable Income for Flexible Reimbursement Card Payments
2010-20 [PDF] [Word] November 2, 2010
  • 2010 Tax Reporting for ORP Retirees
2010-19 [PDF] [Word] October 28, 2010
  • Tax Changes for 2011
  • EPPIcard Changes Nov 1, 2010
2010-18 [PDF] [Word] October 13, 2010
Revised October 14, 2010
  • Update to Virginia Provider Network
  • Clarification on Instructions for Deferring the Bonus
  • VRS Refund Rules for Contract Employees
2010-17 [PDF] [Word] September 23, 2010
  • General Guidelines for FY 11 Bonus
  • PAT Training on the Web
2010-16 [PDF] [Word] August 25, 2010
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2010-15 [PDF] [Word] July 29, 2010
  • Nonresident Alien (NRA) Tax Withholding
2010-14 [PDF] [Word] July 26, 2010
  • PMIS to CIPPS Update Change
  • DHRM Thanks You!
  • Free IRS Webinar
  • VSDP Spreadsheets Online
  • Hire Act Reports
  • Web Version of PAT (Payroll Audit Tool) Available
  • PAT Training Sessions
2010-13 [PDF] [Word] June 29, 2010
  • HIRE Act - for HIGHER EDUCATION ONLY
  • IRS Hire Act Webinar
  • Mandatory Direct Deposit
  • Mayor's Summer Youth Program
2010-12 [PDF] [Word] June 15, 2010
  • HIRE Act - New FICA Status
  • Employer OASDI Refunds
2010-11 [PDF] [Word] June 8, 2010
  • FBMC Automated Update of changes to CIPPS
  • Savings Bond Deduction Elimination
  • Flex Benefit Plan Admin Fee Correction
  • Ervin Farmer Retiring
  • Payroll Operations Calendar - July through November, 2010
2010-10 [PDF] [Word] May 7, 2010
  • HIRE Act
  • ORP Rates for FY11
2010-09 [PDF] [Word] May 3, 2010
Revised June 04, 2010
  • Payroll Processing - FYE 2010
  • Benefit/Deduction Rate Changes
  • FY 11 Healthcare Rate Tables
  • Payroll Operations Calendar - June 2010
2010-08 [PDF] [Word] April 1, 2010
  • Batch Process for May Furlough Day
  • IRS Lock-In Letters
2010-07 [PDF] [Word] March 23, 2010
  • Summary of Temporary Benefit Changes
  • Benefit Deduction Number Changes
  • General Ledger Interface(GLI) Changes
  • Reporting to VRS
  • Timing of Changes
  • New Retirement Plan Codes
2010-06 [PDF] [Word] February 24, 2010
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2010-05 [PDF] [Word] February 16, 2010
  • FBMC Focus Group
  • Focus Group Agenda
2010-04 [PDF] [Word] February 4, 2010
  • Tax-Related Reminders
  • Wage Repayments
  • Taxable Fringe Benefits
2010-03 [PDF] [Word] January 8, 2010
  • Repeating Data: Payroll Bulletin 2009-13
  • Deceased Pay Processing
2010-02 [PDF] [Word] December 16, 2009
  • Direct Deposit Deduction Number Restructuring
  • New Employee DD Authorization Form
  • New DD Stop Payment Form
2010-01 [PDF] [Word] December 16, 2009
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2009

Volume Formats Publish Date Topics
2009-22 [PDF] [Word] November 19, 2009
  • Payline Security Enhancements
2009-21 [PDF] [Word] November 17, 2009
PAYROLL PROCESSING - CALENDAR YEAR-END 2009
  • Issues Requiring Special Attention
  • Key Dates
  • 2009 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2009-20 [PDF] [Word] November 16, 2009
  • 2009 Tax Reporting for ORP Retirees
2009-19 [PDF] [Word] November 6, 2009
  • Conversion of CIPPS Leave to Reflect the Lag Pay Period Dates
2009-18 [PDF] [Word] October 5, 2009
  • New ACH Requirements - International ACH Transactions
  • Updated Direct Deposit Mandate Global Exceptions
2009-17 [PDF] [Word] September 3, 2009
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2009-16 [PDF] [Word] August 12, 2009
  • Addition of LWOP and VSDP to the Automated Updates from PMIS to CIPPS
  • Agency-Mandated Direct Deposit Election
2009-15 [PDF] [Word] July 24, 2009
  • Creditor Garnishments
  • Retirement Effective Dates
  • Loan Program - FAQ
  • Global Opt Out Elections
  • Changes in CIPPS to PMIS Automated Update
2009-14 [PDF] [Word] July 13, 2009
  • Virginia State Employee Loan Program
2009-13 [PDF] [Word] June 30, 2009
  • Flexible Reimbursement Deduction End Date
  • Deceased Pay Processing
2009-12 [PDF] [Word] June 24, 2009
  • Distribution of Checks for July Payday
  • July - November Operations Calendar
2009-11 [PDF] [Word] June 3, 2009
  • American Recovery and Reinvestment Act
  • Number of Pays Accuracy
  • Contract Length and Number of Pays on H0BUO
  • Questions about Deferred Compensation Auto Enrollment
  • CIPPS Wage Employee - Fulltime at Non-CIPPS Agency: DC
  • DD Stop Payment Form
2009-10 [PDF] [Word] May 28, 2009
  • Flexible Reimbursement Program Changes
  • Healthcare Changes
  • Automated Healthcare Reconciliation Reminders
  • Update to 10 to 33 Recon for Military Pay
  • Global Opt Out Elections
2009-09 [PDF] [Word] May 12, 2009
  • New Quarterly Certification Form
  • Report 831 - Employees Hired after 7/31/2008 without Net DD
  • Global Opt Out Elections
  • Payroll Security Verification Report
2009-08 [PDF] [Word] May 1, 2009
  • Payroll Processing - FYE 2009
  • Benefit/Deduction Rate Changes
  • FY 10 Healthcare Rate Tables
  • Payroll Operations Calendar - June 2009
2009-07 [PDF] [Word] April 24, 2009
  • Long-term Disability Rate for May/June
  • Flexible Spending Account Administrative Fee Reinstated
  • Change to Health Care Provider Codes in CIPPS
  • Requests for PMIS/CIPPS Discrepancy Reports by Agency
  • Jeff Breen Leaving DOA
2009-06 [PDF] [Word] April 3, 2009
  • Enhancement to PMIS/CIPPS Discrepancy Reports
  • PMIS/CIPPS Automated Update - Overtime
  • Generic Email Address for Payline Messages
  • Global Opt-Out Updates
2009-05 [PDF] [Word] March 6, 2009
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2009-04 [PDF] [Word] February 19, 2009
  • CIPPS Training
  • FBMC Focus Group PowerPoint and Contacts
  • Enhanced Retirement Under WTA
  • Global Opt-Out Updates
2009-03 [PDF] [Word] January 26, 2009
  • FBMC Focus Group
  • Global Opt-Out Updates
2009-02 [PDF] [Word] December 23, 2008
  • Change in Pay Card Procedure
  • Utility Field for Pre-Tax Deductions
  • Fringe Benefit Expenditure Codes for Severance
  • Savings Bond Annual Purchase Limits
  • Military Pay Taxability Change Effective 1/1/2009
2009-01 [PDF] [Word] December 15, 2008
  • 2009 Calendar Year Payroll Operations and Leave Processing

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2008

Volume Formats Publish Date Topics
2008-21 [PDF] [Word] December 11, 2008
  • Change in Severance Processing
2008-20 [PDF] [Word] December 4, 2008
  • Additions and Improvements to the Automated Updates from PMIS to CIPPS
2008-19 [PDF] [Word] December 4, 2008
  • Reclassification of Taxable Income - EZ Reimburse - Card Payments
  • Global Opt-Out and Direct Deposit Mandates
2008-18 - Calendar Year-End 2008 [PDF] [Word] November 17, 2008
  • Issues Requiring Special Attention
  • Key Dates
  • 2008 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2008-17 [PDF] [Word] November 17, 2008
  • Remember to Turn off Fixed DD when Turning off Variable DD
  • Global Opt-Out and Direct Deposit Mandates
  • Limited Use of Garnishment/Child Support Deductions
  • New Deferred Compensation/Cash Match/ORPPA Vendor
  • Miscellaneous Reminders
2008-16 [PDF] [Word] September 19, 2008
  • 2008 Tax Reporting for ORP Retirees
2008-15 [PDF] [Word] September 12, 2008
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2008-14 [PDF] [Word] August 14, 2008
  • Direct Deposit Global Exceptions
  • Mandating Direct Deposit
  • Additional Virginia Eppicard FAQ's
  • National Payroll Week
2008-13 [PDF] [Word] July 28, 2008
  • Creditor Garnishments
2008-12 [PDF] [Word] July 17, 2008
  • Password Changes
  • Additional Direct Deposit Promotional ideas
  • Virginia Eppicard FAQ's
2008-11 [PDF] [Word] July 3, 2008
  • CIPPS Beginners Payroll Training
2008-10 [PDF] [Word] June 19, 2008
  • Distribution of checks for July payday
  • July - November Operations Calendar
2008-09 [PDF] [Word] May 28, 2008
  • August 1, 2008 Direct Deposit Policy Changes
  • January 1, 2009 Payline Policy Change
  • Direct Deposit Promotional Ideas
2008-08 [PDF] [Word] May 27, 2008
  • Automated Updates from BES to CIPPS for Flex Accounts
  • New Hire Reporting for Out of State Employees
  • PBP -Suggestions for Improvement
2008-07 [PDF] [Word] May 16, 2008
  • Payroll Processing - FYE 2008
  • Benefit/Deduction Rate Changes
  • FY 09 Healthcare Rate Tables
  • Payroll Operations Calendar - June 2008
2008-06 [PDF] [Word] April 23, 2008
  • Purchase of Service Credit Using Sick Leave Payment
  • Severance Processing
  • Maryland Tax Tables
2008-05 [PDF] [Word] April 4, 2008
  • Deferred Comp/Annuity Deductions from Workers' Comp Benefits
  • Imputed Life Manual Paysets
  • Deferred Comp Auto Enrollment
  • Wage Repayments
  • Benefits Accounting Contacts
2008-04 [PDF] [Word] March 3, 2008
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2008-03 [PDF] [Word] January 14, 2008
  • FBMC Focus Group
  • I9 Update
2008-02 [PDF] [Word] January 7, 2008
  • Automated Updates from PMIS to CIPPS
2008-01 [PDF] [Word] December 17, 2007
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2007

Volume Formats Publish Date Topics
2007-15 [PDF] [Word] November 29, 2007
  • 2007 Tax Reporting for ORP Retirees
  • Post Retirement Life Insurance Calculation Worksheet for ORP Retirees [Excel]
2007-14 [PDF] [Word] November 19, 2007
  • Issues Requiring Special Attention
  • Key Dates
  • 2007 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2007-13 [PDF] [Word] September 6, 2007
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2007-12 [PDF] [Word] August 31, 2007
  • Creditor Garnishments
  • FBMC Update
  • FICA Taxability of Aliens
2007-11 [PDF] [Word] July 27, 2007
  • Payline
2007-10 [PDF] [Word] August 16, 2007
  • PAT Enhancements
    • Employee Position Report
    • 1500 Hour Wage Employees
2007-09 [PDF] [Word] May 18, 2007
  • Payroll Processing - FYE 2007
  • Benefit/Deduction Rate Changes
  • FY 08 Healthcare Rate Tables
  • Payroll Operations Calendar - June to November, 2007
2007-08 [PDF] [Word] April 26, 2007
  • VRS 457 Plan Enrollments and Deferral Changes
2007-07 [PDF] [Word] March 21, 2007
  • Payments to Board and Commission Members
  • FBMC Focus Group Meeting
2007-06 [PDF] [Word] February 20, 2007
  • FBMC Updates
  • Deferred Comp Deductions from Leave Payouts
  • Employees on Military Leave
  • Birth Date Requirement
  • Change in Paycard Procedure
2007-05 [PDF] [Word] February 14, 2007
  • Employee Number Conversion in CIPPS - Mandatory for All CIPPS records
2007-04 [PDF] [Word] January 31, 2007
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2007-03 [PDF] [Word] December 22, 2006
  • Tax Reporting for 2006 ORP Retirees
2007-02 [PDF] [Word] December 15, 2006
  • FBMC Update
  • FBMC Focus Group
  • FINDS
  • Pre-notes
  • DD form
  • FICA Status
  • Eligibility for VSDP Benefits
  • Employee names/addresses
2007-01 [PDF] [Word] December 12, 2006
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2006

Volume Formats Publish Date Topics
2006-18 [PDF] [Word] November 30, 2006
  • Imputed Life Calculations
  • New Benefits Accountant
  • Payline User Demo
  • Earnings Notice Elimination
2006-17 [PDF] [Word] November 22, 2006
  • Employee Name Formatting
  • FBMC Vendor Update
  • Clarification - LWOP and VSDP Benefits
  • Effective Date of Increase for Wage Employees
2006-16 [PDF] [Word] November 21, 2006
  • Payroll Processing - Calendar Year End 2006
    • Issues Requiring Special Attention
    • 2006 Payroll Processing
    • Miscellaneous Exception Reports
    • Payroll Operations Calendar
    • Year-End Processing
    • Year-End Leave Processing
    • W-2 Form Contents
    • Contact Information
    • Summary of Quarterly and Year-to-Date Reports
    • Attachments
2006-15 [PDF] [Word] October 31, 2006
  • Elimination of Direct Deposit Prenotes
  • Virginia Debit MasterCard
2006-14 [PDF] [Word] October 13, 2006
  • SSN for Employees without a SSN
  • LWOP and Eligibility for VSDP
  • Elimination of Employer W-2 Print
  • Finalized Regulations on Taxing of Overtime Pay
  • EFTPS Email Scam
  • FBMC Contact Information
2006-13 [PDF] [Word] August 31, 2006
  • Overtime Payments Audit Report
  • OASDI Maximums for New Hires
  • Taxability of Nonresident Aliens
  • Payline Enhancements - Employee Profile Data
  • National Payroll Week
2006-12 [PDF] [Word] August 30, 2006
  • CIPPS Beginner Payroll Training
  • CIPPS Introductory Leave Training
2006-11 [PDF] [Word] August 4, 2006
  • VRS Rates for FY 07
  • Processing Multiple Child Support Orders
  • New Federal W/H Regulations for NonResident Aliens
2006-10 [PDF] [Word] June 21, 2006
  • Revised Payroll Operations Calendar - June
  • Payroll Processing - FY 2007
  • Benefit/Deduction Rate Changes
  • FY 07 Healthcare Rate Tables
  • Payroll Operations Calendar - July to November, 2006
2006-09 [PDF] [Word] June 7, 2006
  • Payroll Processing - FYE 2006
  • Payroll Operations Calendar - June
2006-08 [PDF] [Word] June 28, 2006
  • CIPPS Leave Enhancement to Accommodate Military Leave Bank Processing
  • New Version of PAT (V41.2)
2006-07 [PDF] [Word] May 12, 2006
  • Instructions for HM9U1 Screen
2006-06 [PDF] [Word] April 11, 2006
  • Service Area Structure for FY 2007
2006-05 [PDF] [Word] February 17, 2006
  • FBMC Updates
  • 1042 Reporting
  • PBP Payroll Reconciliations
  • Savings Bonds
  • Direct Deposit
  • DC Deductions from Leave Payouts
  • Garnishment Case #/Name
2006-04 [PDF] [Word] February 7, 2006
  • CIPPS Beginners Payroll Training
  • CIPPS Introductory Leave Training
2006-03 [PDF] [Word] January 17, 2006
  • Automated Imputed Life Enhancement
  • W2 History in Payline
  • Special Pay for Temporary Pay
2006-02 [PDF] [Word] January 3, 2006
  • PBP Nonresident Alien Processing in CIPPS
  • New Withholding Calculations for Nonresident Aliens 457
  • Deferred Compensation Plan
  • Maximum Limits on DCP
  • Child Support and Bankruptcy
  • Reimbursements to Employees
  • FBMC Focus Group
  • FBMC Provider Update
  • Deleting Manual Paysets
  • Benefits Accounting Contacts
2006-01 [PDF] [Word] December 16, 2005
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2005

Volume Formats Publish Date Topics
2005-12 [PDF] [Word] November 17, 2005
  • Issues Requiring Special Attention
  • 2005 Payroll Processing
  • Miscellaneous Exception Reports
  • Payroll Operations Calendar
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • Contact Information
  • Summary of Quarterly and Year-to-Date Reports
  • Attachments
2005-11 [PDF] [Word] September 12, 2005
  • I-9 Documentation
  • change in STD Coverage Period
  • ORP Procedures
  • LT Retirement Adjustments
  • Tuition Reimbursement
  • Special Characters in last name
  • Federal Deposit Recap Report
  • Payline Masking and Reporting
  • PBP Changing Workweeks
  • SSN Verification
  • Helpful Websites
2005-10 [PDF] [Word] September 7, 2005
  • CIPPS Beginners Payroll Training
2005-09 [PDF] [Word] August 10, 2005
  • Payline Upgrades
2005-08 [PDF] [Word] July 11, 2005
  • Optional Group Life Rates Effective 7/1/2005
  • Health Insurance Premiums - LWOP
2005-07 [PDF] [Word] June 7, 2005
  • FY 05 Payroll Expenditures
  • FBMC Report Retrieval via the Web
  • Workers' Compensation Payments and Retirement Contributions
  • SSA - Administrative Wage Garnishments
  • IRS - W4s
  • Amount Exempt from Garnishment
  • Automated Retirement Adjustments
  • HPIUS Adjusted Employment Date
2005-06 [PDF] [Word] May 25, 2005
  • Payroll Best Practices
  • Payroll Processing - FYE 2005
  • Benefit/Deduction Rate Changes
  • FY 06 Healthcare Rate Tables
  • Payroll Operations Calendar - June to November, 2005
2005-05 [PDF] [Word] April 18, 2005
  • Payroll Audit Tool (PAT) V4.1
  • Changes in Menu Link (MCIP)
  • Child Support Questions
  • Changes to HMCU1 - Employee Benefits Screen
  • OGL Removed from Rpt U016
  • Savings Bond Utility Field
  • Changes to H0BUO - Employee Job Description Screen
2005-04 [PDF] [Word] February 4, 2005
  • CIPPS Beginner's Payroll Training
  • CIPPS Introductory Leave
2005-03 [PDF] [Word] February 4, 2005
  • FBMC Focus Group
  • Update to FBMC Provider Network
  • FBMC Contact information
  • Corrected FBMC Cut-off Dates
  • Certification Amount
  • FIT/SIT Exempt Status
  • Manual Paysets
  • Deduction Processing for Terminated Employees
  • Pre-tax Deduction Utility Fields
  • Taxes on Healthy Virginians Program Prizes
  • Pre-Tax Deduction Utility Fields
  • Payline User-Defined ID
  • Maximum Limits for Qualified Benefit Plans
2005-02 [PDF] [Word] January 4, 2005
  • FBMC Updates
  • New FBMC forms
  • FBMC Contact information
  • EIC Deadline
  • Special Pay Programmatic Codes
  • Making Corrections to Pre-Tax Deductions
  • Setting up/Terminating Direct Deposits
2005-01 [PDF] [Word] December 21, 2004
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2004

Volume Formats Publish Date Topics
2004-06 [PDF] [Word] November 19, 2004
  • Issues Requiring Special Attention
  • 2004 Payroll Processing
  • Year-end Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • W-2 Reporting
  • Attachments
2004-05 [PDF] [Word] September 14, 2004
  • Field Expansion Implementation
  • New Website Address for DOA
  • Departure of Assistant Manager
2004-04 [PDF] [Word] July 20, 2004
  • Field Expansion Training Schedule
  • Fiscal Officer Certification Form
2004-03 [PDF] [Word] May 24, 2004
  • Payroll Processing - Fiscal Year End
  • Benefit Deduction Rate Changes
  • FY 2005 Healthcare Rate Tables
  • Payroll Operations Calendar June - November 2004
2004-02 [PDF] [Word] March 11, 2004
  • Field Expansion Project Underway
  • State Payroll Manager Announced
  • Payline Enhancements
  • Report U118 (Gross Pay Differences) Responses
  • Fake W-4 Circulating - Beware
  • CIPPS Training Scheduled
2004-01 [PDF] [Word] December 19, 2003
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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2003

Volume Formats Publish Date Topics
2003-09 [PDF] [Word] November 20, 2003
  • Issues Requiring Special Attention
  • 2003 Payroll Processing
  • Year-End Processing
  • Year-End Leave Processing
  • W-2 Form Contents
  • W-2 Reporting
  • Attachments
2003-08 [PDF] [Word] May 22, 2003
  • Payroll Processing - Fiscal Year End
  • Benefit Deduction Rate Changes
  • FY 2004 Healthcare Rate Tables
  • Payroll Operations Calendar June - November 2003
2003-07 [PDF] [Word] May 5, 2003
  • Elimination of Proposed Miscellaneous Deduction Fee
  • Taxability of Military Pay
  • Catch-Up Limit for 403(b) Correction
2003-06 [PDF] [Word] April 1, 2003
  • Guidance for Military Supplement Payments
  • Payline PowerPoint Presentation Available on Web
2003-05 [PDF] [Word] February 21, 2003
  • Payroll/Training Analyst Leaving
  • Pitch Payline in Employee Communications
  • Usage of Direct Deposit Deductions
  • Correction to Severance Payment Procedure
  • Correction to Bulletin Referenced BES Screen
  • Separate IAT for Health Care Items
2003-04 [PDF] [Word] February 05, 2003
  • New Direct Deposit Stop Payment Procedures
  • How Timing Affects DD Stop Payment
  • VSDP Conversion - Maintenance May Be Required
  • Payline Modifications/Enhancements
  • Direct Deposit Stop Payment Form
2003-03 [PDF] [Word] January 28, 2003
  • FBMC Updates
  • OGL Premium Updates
  • Misuse of Temporary Pay
  • Deferred Comp from Leave Payouts
  • Clarification of Documentation for Automated Healthcare Recon
  • VSDP Automated Conversion - Retirement Service Election
  • Bond Holding Period Changed
2003-02 [PDF] [Word] January 10, 2003
  • Voluntary Payroll Deduction Fee
2003-01 [PDF] [Word] December 16, 2002
  • Payroll Accounting
  • Payroll Deductions
  • Payroll and Leave Contact Personnel
  • Payroll Operations Calendars
  • Payroll Certification Schedule

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