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State Payroll Operations and Charge Card Administration

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Lora L. George, Director
Voice: (804) 225-2245
Email: Lora.George@doa.virginia.gov

Fax Numbers: (804) 225-3499 or (804) 786-9201
Payroll Email Address: payroll@doa.virginia.gov
Charge Card Email Address: cca@doa.virginia.gov

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State Payroll Operations - Overview

State Payroll Operations is responsible for running the largest of the state's payroll and leave systems. Most state employees (100,000-plus) are currently served by DOA's central payroll and leave system, CIPPS, a heavily modified version of Extensity (formerly GEAC) Millenium software. Eight of the largest state-supported universities operate independent payroll systems serving approximately one-third of the state workforce.

In addition to running the system that calculates and disburses salaries and wages, State Payroll Operations is also responsible for federal and state tax compliance. This includes implementing system modifications, developing policies and procedures, and training users. Other central activities include federal tax depositing and reporting, payroll accounting, accounting and disbursement processing for benefit deductions, payroll auditing, and payroll system end-user training.

State Payroll Operations - Organization

Payroll Production

This team is mutually responsible with agency payroll staffs for ensuring that all payrolls are processed accurately and timely. Activities include, scheduling payroll production jobs, problem resolution, payroll certification monitoring, checkwrite reconciliation, payroll report requests, recovery and distribution, direct deposit and tax deposit file transmissions, and direct deposit program administration.

Payroll/Benefits Accounting

This team is responsible for accounting, reconciliation and disbursement processing for employee payroll and benefit programs including, healthcare, flexible benefits, savings bonds, deferred compensation, and CVC. Other activities include preparation of IRS form 941 (Employer's Quarterly Federal Tax Return) for all CIPPS agencies, release of CIPPS checkwrites into CARS, reconciliation of payroll expenditures in CARS to disbursements by the Treasurer of Virginia, and administering Millenium password security for all CIPPS users.

Agency Assistance and Training

This team is responsible for providing agency users procedural assistance on the processing features of the CIPPS Payroll and Leave Accounting systems. They are available to the user community on a daily basis to respond to inquiries or problem resolution. This team conducts the Introductory Payroll and Leave training programs on a semi-annual basis as well as develops and presents topic specific training courses for new systems features. This team also tests system enhancements and software version upgrades and establishes processing and procedural guidelines.

This team also works with central staff, agency users and DOA Systems and Programming staff to execute mass transactions, design and write special report writer programs, develop system requirements, and run system tests related to system modifications.

Payroll Statistics (for FY 2006):

Charge Card Administration Activities