Payroll Service Bureau - Benefits to Agencies
Benefits to Agencies Resulting from Participating in the Bureau
Ensured Coverage of Critical Administrative Functions
Adequate human resource coverage for these critical functions is ensured with participation in the bureau. If attrition
occurs within the bureau, other payroll and benefits analysts are familiar with the functions and can fill the void. Agency
management does not have to be concerned with ensuring there are adequately trained back up resources for their Payroll and
Leave Accounting functions. Agency training administration is mitigated inasmuch as training takes on more of an ambient
knowledge purpose versus that of training agency staff on the detailed CIPPS processing requirements of new compensation and
Control and Accountability
Agencies continue their management autonomy over the Payroll, Leave Accounting and Benefits functions. The Human Resources
and Benefits Administration functions remain within the agency, and bureau staff perform CIPPS payroll and leave processing
at the direction and approval of the participating agency’s Human Resource and Fiscal management. Participating agencies may
continue to view their Payroll and Leave Accounting information; however, system updates are limited to bureau staff, thereby
enforcing bureau accountability.
Uniformity of Payroll Practices.
With the bureau comprised of a centralized processing group within DOA, there is greater assurance of compliance with Federal
guidelines and uniformity in the application of State personnel policies and payroll practices. Interactions with the State
Payroll Operations Unit keep the bureau abreast of new benefit and compensation programs and provide valuable input for
enhancements to the CIPPS Payroll and Leave Systems. The bureau routinely explores opportunities for process improvements
and utilization of Best Practices that will ensure labor efficiencies while preserving data integrity.