The Compliance Oversight & Federal Reporting division in the Department of Accounts (DOA) is seeking two qualified individuals for Financial Quality Assurance Analyst positions.

DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position offers a hybrid work schedule, with three days per week working in our office located in the James Monroe Building at 101 North 14th St., Richmond, VA 23219. Local travel is required. Work is performed onsite at the DOA office and other state agency offices.

Job Duties:

This position conducts Quality Assurance Reviews (QARs) of state agencies’ Comptroller’s Directive submissions and provides guidance to agencies regarding compliance with Commonwealth Accounting Policies and Procedures (CAPP) Manual Topics related to expenditure processing, financial reporting, and internal control standards. As a member of a QAR team, analyzes and evaluates financial data to ensure the agency has adequate support and is reasonable and materially accurate; examines and assesses system reconciliations and other data to ensure reasonableness of information recorded in accounting system; surveys risk management and internal control documentation for compliance with minimum requirements, analyzes and evaluates disbursement transactions, and relevant agency policies and procedures for compliance with CAPP Manual Standards; selects and obtains representative samples of agency transactions; ensures a sufficient understanding of various documentation and directives to allow for efficient and effective QARs; compiles and organizes working papers in a logical manner; drafts thorough, well-documented written communications and accurate statistical data detailing QAR results; handles receipt, secure maintenance, and return of agency documentation; assists with maintenance of QA Unit systems, tools, and related documentation; and provides guidance to state agencies.

Minimum requirements:

Experience working in accounting or fiscal services. Knowledge of generally accepted accounting principles (GAAP), automated financial accounting systems; internal controls; and data processing systems. Strong interpersonal, writing, analytical, and Microsoft Office (Word and Excel) skills. Demonstrated ability to analyze fiscal processes, related internal controls, financial transactions and reports. Communicate effectively verbally and in writing, work independently, be self-motivated, and work in a team environment. Understand, develop and apply policies and procedures. Identify alternatives and propose changes that improve quality and efficiency.

Additional Considerations:

Experience in governmental accounting, governmental auditing, financial quality assurance activities, or auditing preferred. Knowledge of financial reporting in a government environment, government auditing processes, and GASB (Governmental Accounting Standards Board) reporting requirements. Knowledge of generally accepted accounting principles (GAAP) as they relate to governmental accounting.

Special Instructions:

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/financial-quality-assurance-analyst-richmond-virginia-united-states-b462dae7-adb2-4abe-bc6b-bc774cdaa234

The current post is scheduled to close on March 28, 2024.

The Department of Accounts (DOA) seeks two payroll professionals to work in the Payroll Service Bureau as Payroll/Benefits Analysts. DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

We are hiring for multiple positions to follow strict operating standards necessary to perform quality assurance reviews and provide excellent customer service.

Location:

This position offers a hybrid work schedule, with three days per week working in our office located in the James Monroe Building at 101 North 14th St., Richmond, VA 23219.

Job Duties:

This position independently performs the processing, analysis and reconciliation responsibilities associated with the administration of the payroll and benefits accounting functions for a high volume of employees assigned agencies. Processes complex payroll, benefits, and leave transactions for multiple salaried and wage payroll certifications each scheduled pay period; reviews reports to ensure accurate exceptional item processing and makes necessary updates; handles court-ordered withholdings, direct deposits, tax withholding, voluntary deductions; prepares payments for distribution to assigned agencies and third parties; pursues collection of overpayments; audits and processes leave payouts; analyzes and resolves exceptions; performs monthly reconciliations; produces reports for agency monitor responsibilities; assists with annual leave liability analysis; files associated documents; and provides excellent customer service.

Minimum requirements:

Knowledge of: generally accepted payroll practices; Microsoft Office applications (including Word, Excel), strong oral and written communication; mathematical skills; customer service; accurate data entry; multitasking; teamwork; analytical skills; ability to independently review and apply established policies, procedures, standards, and regulations; work independently within existing guidelines and policies in a fast-paced environment; analyze a wide variety of data and determine appropriate handling; adapt to changes in policies, procedures, and priorities proficiently; handle multiple work assignments of varying complexity simultaneously and inform management of the status of work completion; manage details with few errors; interpret instructional materials and execute business processes accordingly; analyze problems of varied and considerable difficulty and determine appropriate resolutions; read and analyze reconciliation reports of varied and considerable difficulty; prepare certifications and reconciliations accurately and proficiently; maintain a strong level of professionalism in all interactions; and display emotional maturity necessary for this position.

Other Considerations:

Accounting and/or payroll experience. Government payroll experience. Experience with Cardinal HCM. Experience processing high volumes of payroll and working with benefits processing and/or absence management. Related experience in high-volume environments.

Instructions:

Please submit an application, resume, and cover letter to apply.

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/payroll-and-benefits-analyst-richmond-virginia-united-states

The current post is scheduled to close on April 14, 2024.

The Department of Accounts (DOA) seeks a financial professional to work in the Small Purchase Charge Card unit (within Finance & Administration) as a Charge Card Analyst. DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position has a hybrid work schedule, working three days per week in the office in downtown Richmond, VA, in the James Monroe Building at 101 North 14th Street.

Job Duties:

This position works with agencies, institutions, vendors, and the State Charge Card vendor to complete daily activities related to the Virtual Payables (VP) program and to monitor and analyze the Charge Card program. Monitors the hotline and email account; reconciles and processes the monthly multimillion dollar VP statement; researches and resolves outstanding payments; provides regular reporting on the program; identifies and recommends payment solutions using data mining methods; recommends system modifications; identifies best practices and internal controls; develops formal documentation and guidelines; develops and performs audits based on potential areas of misuse or industry changes; evaluates and proposes recommendations for program, policy, and system enhancements; establishes, updates, and deletes access accounts for all online system access; researches and provides resolution to charge card administration problems for customers; communicates with charge card vendor; reconciles daily transmissions to vendor for payments on the Purchase Card and Travel Card programs; works with customers on non-compliance with policy; and maintains files.

Minimum Qualifications:

Knowledge of accounting; finance; financial systems development; and Microsoft Office programs (Word, Excel, Access, and PowerPoint). Strong organization; process improvement; analytical; and oral and written communication skills. Ability to record, compile, and perform complex analysis/reconciliations of a variety of financial data; prepare written documentation to support findings; research and resolve financial issues; communicate effectively with internal/external staff; collect, maintain, and secure vendor data; research and resolve financial issues; read, understand, and apply technical and complex rules; write policies and procedures; and work independently in a professional manner in a fast paced environment.

Additional Considerations:

Ability to write system documentation and guidance documents; and perform audits and identify potential fraud preferred. Considerable knowledge of electronic commerce practices; and state purchasing, and travel policies and procedures preferred. Experience working as an analyst; experience interpreting policy, procedures, laws and applying them; experience analyzing/auditing financial data; providing remote customer service; identifying best practices or internal controls; recommending IT system modifications; data mining; Oracle PeopleSoft Financial applications; working with a charge card program; and Bank of America’s Works application preferred.

Special Instructions:

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/charge-card-analyst-richmond-virginia-united-states-858f06d1-9269-42f2-815e-e88ae41fc6f9

The current post is scheduled to close on May 12, 2024.