The Compliance Oversight & Federal Reporting division in the Department of Accounts (DOA) is seeking a qualified individual for a Risk Management and Internal Controls Analyst (ARMICS) position.

DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position offers a hybrid work schedule, with three days per week working in our office located in the James Monroe Building at 101 North 14th St., Richmond, VA 23219.

Job Duties:

The purpose of this position is to provide guidance, clarification, and training to agencies regarding Agency Risk Management and Internal Control Standards (ARMICS) compliance. Coordinates with management and DOA’s Applications Technology team to successfully maintain and update the automated agency ARMICS Certification System; maintain and update the ARMICS Standards and authoritative guidance for the Commonwealth; prepares guidance for agency fiscal officers and agency heads to ensure training on the system is comprehensive; researches external and internal audits of agencies to understand identified issues related to internal controls; evaluates ARMICS documentation including self-assessment process to ensure significant fiscal processes have been documented and controls identified; analyzes agency documentation to ensure compliance with ARMICS standards for agency-level and transaction-level assessments; drafts communications detailing ARMICS review results; maintains database of significant fiscal processes for all ARMICS review subjects; produces and conducts annual and ad hoc ARMICS training; reports information for those agencies who require an ARMICS Corrective Action Workplan (CAW) and sends follow-up requests for CAWs; and coordinates and records DOA’s ARMICS self-assessment processes.

Minimum Qualification:

Experience identifying, analyzing, and auditing internal controls required. Knowledge of financial risk management, internal controls, and Committee of Sponsoring Organizations of the Treadway Commission (COSO) Standards. Strong interpersonal and written communication skills and can communicate effectively verbally and in writing. Strong organizational, Microsoft Office (Word, Excel), and database skills. Demonstrated ability to analyze fiscal processes and related internal controls. Ability to analyze financial transactions and reports, work independently, and understand, develop, and apply policies and procedures. Ability to identify alternatives and propose changes that improve quality and efficiency and synthesize data into management reports.

Additional Considerations:

Experience in governmental accounting or auditing; and working with financial quality assurance activities or auditing preferred. Knowledge of Governmental Auditing Standards; and Agency Risk Management and Internal Control Standards (ARMICS) preferred. Experience developing and presenting training sessions preferred. SharePoint experience preferred.

Special Instructions:

Applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/risk-management-and-internal-control-analyst-armics-richmond-virginia-united-states-b8c615dd-593c-4322-bff1-6469c5602c69

The current post is scheduled to close on July 28, 2024.

The Compliance Oversight & Federal Reporting division in the Department of Accounts (DOA) is seeking a qualified individual for a Financial Quality Assurance Analyst position.

DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position offers a hybrid work schedule, with three days per week working in our office located in the James Monroe Building at 101 North 14th St., Richmond, VA 23219.

Local travel is required. Work is performed onsite at the DOA office and other state agency offices. A valid driver’s license and reliable transportation is required.

Job Duties:

This position conducts Quality Assurance Reviews (QARs) of state agencies’ Comptroller’s Directive submissions and provides guidance to agencies regarding compliance with Commonwealth Accounting Policies and Procedures (CAPP) Manual Topics related to expenditure processing, financial reporting, and internal control standards. As a member of a QAR team, analyzes and evaluates financial data to ensure the agency has adequate support and is reasonable and materially accurate; examines and assesses system reconciliations and other data to ensure reasonableness of information recorded in accounting system; surveys risk management and internal control documentation for compliance with minimum requirements, analyzes and evaluates disbursement transactions, and relevant agency policies and procedures for compliance with CAPP Manual Standards; selects and obtains representative samples of agency transactions; ensures a sufficient understanding of various documentation and directives to allow for efficient and effective QARs; compiles and organizes working papers in a logical manner; drafts thorough, well-documented written communications and accurate statistical data detailing QAR results; handles receipt, secure maintenance, and return of agency documentation; assists with maintenance of QA Unit systems, tools, and related documentation; and provides guidance to state agencies.

Minimum Qualification:

Experience working in accounting or fiscal services. Knowledge of generally accepted accounting principles (GAAP), automated financial accounting systems; internal controls; and data processing systems. Strong interpersonal, writing, analytical, and Microsoft Office (Word and Excel) skills. Demonstrated ability to analyze fiscal processes, related internal controls, financial transactions and reports. Communicate effectively verbally and in writing, work independently, be self-motivated, and work in a team environment. Understand, develop and apply policies and procedures. Identify alternatives and propose changes that improve quality and efficiency.

Additional Considerations:

Experience in governmental accounting, governmental auditing, financial quality assurance activities, or auditing preferred. Knowledge of financial reporting in a government environment, government auditing processes, and GASB (Governmental Accounting Standards Board) reporting requirements. Knowledge of generally accepted accounting principles (GAAP) as they relate to governmental accounting.

Special Instructions:

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/financial-quality-assurance-analyst-richmond-virginia-united-states-1d0c1b8e-be4d-4d14-9817-36eeefc48ae5

The current post is scheduled to close on July 28, 2024.

The Department of Accounts (DOA) seeks an individual to work in the Commonwealth Vendor Group (CVG) unit as a Vendor Maintenance Analyst (CVG). The CVG unit is part of the COFR division (Compliance Oversight and Federal Reporting).

DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position has a hybrid work schedule, working three days per week in the office in downtown Richmond, VA, in the James Monroe Building at 101 North 14th Street.

Job Duties:

This position ensures compliance with all applicable vendor maintenance policies and procedures for the Commonwealth Vendor Group (CVG) under the Assistant Director for Compliance Oversight and Federal Reporting. Enters, updates, and reviews fiscal vendors in Cardinal; reviews and approves procurement vendors from the eVA Vendor Interface; collects, files, and documents the collection of Form W-9 for vendors; maintains the accuracy of 1099 reporting data on vendors; reviews and updates procurement vendor data from the eVA Error Log; conducts ad hoc quality assurance reviews of vendor data in Cardinal; assists with managing the CVG email account and responds to hotline calls; responds to vendor inquiries, providing timely and accurate information; assists agencies with vendor-related 1099 issues; provides assistance in updating and/or developing training modules and job aids for all CVG and Vendor Maintenance areas; and develops and updates policies related to CVG.

Minimum requirements:

Knowledge of advanced project management techniques, data collection and analysis.
Knowledge of government financial practices including vendor data management; government purchasing policies and procedures; and eVA and its functionality. Ability to analyze data, make recommendations, and report findings; establish and maintain strong working relationship with customers; and work independently in a professional manner in fast-paced environment.

Additional Considerations:

Experience in vendor maintenance, procurement, customer service, or a related field preferred. Experience with Oracle PeopleSoft Financials applications, Enterprise Resource Planning (ERP) systems, and working in a shared services/internal service delivery role preferred.
Experience with Cardinal, eVA procurement system, vendor database management, creating training materials, and developing procedures preferred.

Special Instructions:

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/vendor-maintenance-analyst-cvg-richmond-virginia-united-state

The current post is scheduled to close on July 7, 2024.

The Department of Accounts (DOA) seeks a payroll professional to work as a Payroll/Benefits Analyst in the Payroll Services Bureau (PSB). DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Location:

This position offers a hybrid work schedule, with three days per week working in our office located in the James Monroe Building at 101 North 14th St., Richmond, VA 23219. Local travel is required. Work is performed onsite at the DOA office and other state agency offices.

Job Duties:

This position independently performs the processing, analysis and reconciliation responsibilities associated with the administration of the payroll and benefits accounting functions for a high volume of employees assigned agencies.

Processes complex payroll, benefits, and leave transactions for multiple salaried and wage payroll certifications each scheduled pay period; reviews reports to ensure accurate exceptional item processing and makes necessary updates; handles court-ordered withholdings, direct deposits, tax withholding, voluntary deductions; prepares payments for distribution to assigned agencies and third parties; pursues collection of overpayments; audits and processes leave payouts; analyzes and resolves exceptions; performs monthly reconciliations; produces reports for agency monitor responsibilities; assists with annual leave liability analysis; files associated documents; and provides excellent customer service.

Minimum requirements:

Knowledge of: generally accepted payroll practices; Microsoft Office applications (including Word, Excel), strong oral and written communication; mathematical skills; customer service; accurate data entry; multitasking; teamwork; analytical skills; ability to independently review and apply established policies, procedures, standards, and regulations; work independently within existing guidelines and policies in a fast-paced environment; analyze a wide variety of data and determine appropriate handling; adapt to changes in policies, procedures, and priorities proficiently; handle multiple work assignments of varying complexity simultaneously and inform management of the status of work completion; manage details with few errors; interpret instructional materials and execute business processes accordingly; analyze problems of varied and considerable difficulty and determine appropriate resolutions; read and analyze reconciliation reports of varied and considerable difficulty; prepare certifications and reconciliations accurately and proficiently; maintain a strong level of professionalism in all interactions; and display emotional maturity necessary for this position.

Additional Considerations:

Accounting and/or payroll experience. Government payroll experience. Experience processing high volumes of payroll and working with benefits processing and/or absence management. Related experience in high-volume environments.

Special Instructions:

State applications for this position will only be accepted online through the State website. You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applicants requiring visa sponsorship need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

State applications for this position will only be accepted online through the state website at: https://www.jobs.virginia.gov/jobs/payroll-and-benefits-analyst-richmond-virginia-united-states-9b021b8b-4c4e-49b9-855a-a8f1efc8ad5e

The current post is scheduled to close on June 2, 2024.