(804) 225-3038

Virginia Department of Accounts

Financial Accountability. Reporting Excellence.

Month-End Closing Schedule

July 5, 2018

TO:    Agency Fiscal Officers

FROM:    Melinda L. Pearson, Director
       General Accounting

SUBJECT: Cardinal Period Open/Close Schedule

Following is the Cardinal Period Open/Close Schedule the Department of Accounts will observe for Fiscal Year 2019.

The Period Open Date is the date the General Ledger in Cardinal will be opened to accept data for that particular period. The Pre-Period Close Date is the date files from interface agencies must be received to post in the period being closed. On the Period Close Date only on-line entries and spreadsheet journal entries can be posted in Cardinal for the period being closed. Agencies must establish their own internal cut-off to allow sufficient time for transactions to post in Cardinal by the dates established below. Please pay particular attention to the journal date being entered when two periods are open in the General Ledger module. Deposit Certificate data must be submitted by 5:00 p.m. on the first working day of the next month. Agencies are not required to submit Deposit Certificate documentation to DOA.

Important Cut-off Times:

  • 6:00 p.m. File transfers must be complete to be included in that night's edit.
  • 6:30 p.m. On-line data entry must be complete.

Changes to this schedule will be communicated on the Cardinal Message Board.

Period Period Open Date Pre-Period Close Date Period Close Date*
July - 08/07/2018 08/08/2018
August 07/27/2018 09/06/2018 09/07/2018
September 08/29/2018 10/04/2018 10/05/2018
October 09/26/2018 11/07/2018 11/08/2018
November 10/29/2018 12/06/2018 12/07/2018
December 11/28/2018 01/07/2019 01/08/2019
January 12/26/2018 02/07/2019 02/08/2019
February 01/29/2019 03/07/2019 03/08/2019
March 02/26/2019 04/05/2019 04/08/2019
April 03/27/2019 05/07/2019 05/08/2019
May 04/26/2019 06/06/2019 06/07/2019
June 05/29/2019 07/03/2019 07/04/2019 **
* All entries must be edited, budget checked and posted by 4:00 pm.
** Estimated date for Preliminary Close.

Contact Information

Phone Number:

Main: (804) 225-3038
Fax: (804) 371-8587

Street Address:

Department of Accounts
James Monroe Building
101 North 14th Street,
2nd Floor
Richmond VA 23219-3638

Mailing Address:

Department of Accounts
PO Box 1971
Richmond VA 23218-1971


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